Lead In 30 Podcast

5 Ways to Use AI In Leading Your Team

• Russ Hill

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Are you leveraging artificial intelligence to enhance your leadership, or are you getting left behind? The technology revolution isn't waiting for anyone, and leaders who resist adapting to these powerful new tools are choosing obsolescence.

In this action-packed episode, I reveal the six essential ways every leader should be using AI tools right now. These aren't futuristic concepts—they're practical applications already transforming how the most effective leaders operate. From automatically archiving every meeting with voice recognition that identifies each speaker, to preparing for client interactions with comprehensive research, to enhancing presentations with compelling data and stories, AI offers unprecedented advantages to those willing to embrace it.

What separates this approach from typical AI discussions is the focus on leadership enhancement rather than technological showmanship. I don't care which specific tools you use—whether it's Claude for writing, Gemini for research, or ChatGPT for voice interaction—what matters is incorporating these capabilities into your leadership workflow. Each application comes with practical examples from my own experience leading a consulting firm and working with executive teams at major corporations.

The most powerful insight? AI serves as an always-available strategic advisor, providing objective feedback on your work, generating deep research in minutes instead of days, and even offering personalized coaching for specific leadership challenges. While these tools occasionally "hallucinate" or provide inaccurate information, simple verification strategies ensure you get reliable insights while saving countless hours.

Ready to transform how you lead? Listen now and discover how to organize meetings, prepare more effectively, enhance presentations, analyze your work, gain strategic perspective, and receive personalized coaching—all through the power of artificial intelligence.

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About the podcast:
The Lead In 30 Podcast with Russ Hill is for leaders of teams who want to grow and accelerate their results. In each episode, Russ Hill shares what he's learned consulting executives. Subscribe to get two new episodes every week. To connect with Russ message him on LinkedIn!



Speaker 1:

How to use AI to upgrade your ability to lead others. Are you doing these five things right now, or you can just get left behind?

Speaker 2:

This is the Lead in 30 podcast with Russ Hill. You cannot be serious. Strengthen your ability to lead in less than 30 minutes You're listening to.

Speaker 3:

Lead in 30. Lead through change. Choose to be powerful. Make decisions faster and with buy-in. Check out the new 30-day leadership courses now available from Lone Rock Leadership. You can watch the preview videos right now at lonerockio.

Speaker 1:

Those three courses, by the way, directly address the specific challenges that all of your I don't care what industry you're in, I don't care what level of the org chart you're at, I don't care where you live or work geographically. These are the three of the core areas that every organization struggles with. You can find out more at lonerockio. Okay, welcome into the Lead in 30 podcast. My name's Russ Hill. In less than 30 minutes, we'll give you a framework, a best practice, an example, a story from our consulting and leadership development work that you can incorporate in the way that you lead others. If you can upgrade the way that you lead others, it affects every aspect of your life. I make my living coaching, consulting senior executive teams at some of the world's biggest companies. You can find out more about our firm, lone Rock leadership, at our website, lonerockio. Okay, let's get into AI. And I know like when I hear those two letters right now, quite honestly I almost roll my eyes a little bit, because there's just discussion everywhere around AI and yet we're all at different levels. We're all at different places when it comes to how we're utilizing it in leading teams. So this is not a podcast about the latest and greatest app Gemini versus Grok, versus chat, gpt, chat, gpt five versus this version, or whatever it might be at the time that you listen to this episode. That's not what this this is about. What this is about is utilizing the technology advances that are happening very quickly in order to strengthen your ability to lead others. Are you actually using those apps and others in your daily routine? Because if you're not, you're getting left behind. It's, it's happening, and so if you're dipping your toe in it a little bit, that's not going to work. These tools are revolutionary and they're transformative in their ability to help us be more effective in leading others, and so I'm going to give you just five basic things that I want you to look at and listen to this checklist and say, okay, yep, I'm doing that. Nope, I'm not doing that, never knew about that, never thought about it. Some of these, some of you are doing others, you're not doing any of this stuff, so let's just, let's get into it. Okay, number one oh, and, by the way, before I even get into the list, well, and I'll talk about this as we go through the episode, I don't care what tool you're using. I'm going to advocate different tools based on different needs or their strengths, but this is very fluid. So at the time that this podcast episode is being pushed out to the market, that well, by the time you listen to this, these things might've changed just a little bit.

Speaker 1:

Specific apps because these apps are jumping and leapfrogging each other from week to week or month to month. All right, so, number one organize and archive meetings. Are you doing that? Like, let me give you an example of how this works and and this I've totally changed how I show up at virtual and in-person meetings now. So in a virtual meeting, do you have a note taker and and there are all kinds, there are all kinds of annoying one annoying note takers out there that are putting things into the chat and that you can, whatever. No, you turn off all of those functionalities because it's distracting to the meeting. And these AI tools, they all want to insert themselves and have pop-ups and do all this stuff in the chat and whatever. You don't want any of that. It's so distracting to others. So you turn off all of those options in in the uh, in the preferences or the settings. All you want the AI tool to do is you want it to sync with your calendar and any virtual meeting invite that you have, it automatically shows up. So every internal meeting that I have with different employees or members of the leadership team in our firm, when I log in, my note taker is there. I happen to use otterio, t, t, e, rio. It is absolutely the best.

Speaker 1:

Now, again, this changes and it goes back and forth, but we have an account for everybody on our team. Otterio, its ability to just stay in the back Now it's constantly trying, trying to have a bigger presence, and so I've got to adjust the settings constantly to say, okay, nope, I don't want you putting anything in the chat, nope, I don't want you doing, you know, sending an email to everyone after the meeting. I don't want any of that. That's annoying. So I turn off all those settings. All I have it simply do is sync with my outlook calendar and then it doesn't matter if it's teams, webex, um, zoom, any of that.

Speaker 1:

It pops up and it just sits there by itself and it doesn't. Nobody even notices that it's there. It just shows up as a participant says Russ's note taker, or something like that. That's all it does, because I've turned everything off and it's recording the whole meeting. It captures a screenshot of any slide that is shown about every two to five to 10 minutes, I don't know how frequent it takes a screenshot of the participants, whoever's sharing. You know their camera so I can remember who was in the meeting, what they look like, what slides were shared. It automatically captures a screenshot. Every time you advance a slide, it captures it. Every time you advance a slide, it captures it.

Speaker 1:

So I have that in a folder on the internet in our file structure. Every internal meeting and every meeting with the client, every meeting with the vendor, every meeting with anybody. I've got an archive of all of it. And, by the way, I can use an AI assistant inside of Otter. You can use whatever tool you want to. I don't care, I just want you doing this. I can use an AI assistant to go and say, hey, tell me about my last meeting with this particular client, what was the date that we said the upcoming meeting was going to be at? Five seconds later, it gives me the response hey, in my last meetings with this department, we talked about whatever. Can you remind me of what the action items were? Boom, it spits it out. It's insanely efficient. So now that's where I started was having that present. All my virtual meetings.

Speaker 1:

Now I use the phone app and record every meeting I'm in. There are occasions when I forget, I get distracted. I don't do it. But like, for instance, we had an offsite with our leadership team just a few days ago and I've got my phone out there in the middle of the room and I'm recording. And most of these apps have like a three or four hour limit, so I'm recording. By the way, I'm not on my phone in the meeting. That's a bad peeve, right. So it's sitting there and it's recording the meeting. That's a pet peeve, right. So it's sitting there and it's recording and it it has now voice recognition software to where it now knows over a series of meetings. It doesn't do this instantly, but because it's heard these voices in virtual meetings in different places, it knows that paul is saying that, it knows that brent is saying that. It knows that whomever like it, it automatically tells me who said what. That's crazy that that technology exists. So I've got the whole offsite.

Speaker 1:

And, by the way, you can have somebody else do this, an assistant, um, you could have somebody on the communications team. If you're a big, if you're a big organization, um, you can do it whatever you want to do it, and and so we at our firm we typically have two or three people that are recording every meeting we go to a client meeting with. This happened a few weeks ago. We were at a uh, well, a prospective client, uh, an organization flew out, um, a group from our firm. They wanted us to meet with them for a couple of hours and one of the members of our team we'd plan this in advance just put their phone there and just strategically was re, was recording that, just as notes, you know, and we would never share that publicly, obviously, and they're all kind of laws about that, making sure that people know that meetings are recorded. If you're ever going to share that stuff publicly, we're obviously not going to do that. This is all behind the scenes just taking notes, um, just like having the assistant in the room that's typing up, except this is way more efficient and it automatically summarizes it and it's cheaper.

Speaker 1:

So are you organizing and archiving your meetings in person and virtually? Why aren't you doing that? I go to meetings all the time. Nobody's got a note taker. Nobody's doing it. Are you crazy? You can you, why? Oh my gosh. So let's get that. That's number one. You've got to be doing that. I don't care what app you use, but you need to be doing that. Number two prepare for meetings. This is insanely valuable.

Speaker 1:

So now that you've got that archive of all the meetings, you can go and you can say, ok, because I'm getting ready now for the next offsite. Hey, give me AI. And you're using whatever note taker AI tool. You go in and it's got all the data. And, by the way, every I'm not just doing that with our meeting, we're doing it with different people at our firm. They're recording their meetings with prospective clients, with new members of the team, whatever, so it's all there in the library and so you can say hey, for our upcoming marketing offsite. Will you review the discussion from the last one and then the calls that I've had in the last couple of weeks with X, you know, with the head of marketing and this person, whatever. You put their names in and give me a suggested agenda of what we ought to be talking about, or that would be good for me to follow up. Oh my gosh, is this valuable? So that's one way that you're using it to prepare for meetings.

Speaker 1:

Another way some of you are doing this right, you have a meeting with a prospective client or a client and you want to walk into the meeting informed, and so you're using chat, gpt or gemini or whatever the tool is. This is outside of your meeting. Your, your um, meeting note taker, ai tool. You're um, you're doing research. Tell me about this executive. Tell me about this company. Tell me about what's been what what's been in the news, uh, with this company for the last few weeks. Tell me about this executive. Tell me about this company. Tell me about what's been what's been in the news with this company for the last few weeks. Tell me about how they're stacking up against competitors, whatever.

Speaker 1:

Now, an important disclaimer AI is wrong. It gets the wrong data. It has what they call hallucinations that's a technical term for it so sometimes it's just like a human being or somebody. Right, it's going to sometimes give you the wrong data. So don't go get ready for that meeting and type it into an AI tool in the back of an Uber, headed over to it or whatever, and you don't verify it.

Speaker 1:

I might put the exact same question into another AI tool. I put it in Gemini, which is Google's AI tool, and I also put it in, uh, in chat, gpt. Um, if it's really important that I've got the information, or I do it two days in a row, because these things hallucinate or they give you bad data. Oh, and a key thing to do that that I've learned a trick is all. After it gives me back the data I've asked for, I'll type back in. Will you double check and make sure that everything that you just provided me with is accurate and up to date? And a lot of times you'll go, oh, thanks for asking, actually, this.

Speaker 1:

I'm like, oh my gosh, you gave me, like, the revenue numbers from three years ago, or you gave me this that's bogus, or it will make crap up. That's the danger of it, right? That's why some people are scared. They go, oh my gosh, I don't want to use AI. Well, okay, yes, it has, it has its weaknesses, but that is the outlier. And as long as you're using safeguards for it, then you're good.

Speaker 1:

So why would you avoid the AI altogether? Like, that's insane. It's like someone saying I don't think I remember when I, when, when the first iPhone came out and they had iTunes on it right Cause that's how we listened to music back in that day, right After Napster and whatever else then iTunes was it, and you bought songs. And I remember the first iPhone came out and they had iTunes in it and a little earphone jack and I thought this is absolutely stupid. Like I cannot even believe that Steve jobs at the time, right, stupid. Like I cannot even believe that Steve jobs at the time, right, I cannot believe that Steve jobs and Apple believe that people are going to listen to music on their phone. That is so stupid and I refuse to do it. Um, yeah, I think I was. I think I was wrong. And if you're a hold out on AI, you're wrong. Get ready to be left behind.

Speaker 1:

So prepare for meetings. Lots more that I could be said about that. That could be said about that. Um, you can use it for internal meetings. You can use it for external meetings. Any of that, okay, and and these next bullet points that I go through these next few items on our list of five things that how ai can help upgrade you as a leader. You'll see that there's overlap. And so number three. So, number one organize and archive meetings, past meetings. Number two prepare for upcoming meetings. Number three enhance your reports and presentations. You're using it for this right, so you've got a meeting where you're doing an hour long whatever, and there's all kinds of ways you can use it to enhance.

Speaker 1:

Hey, give me a story that makes this point. Hey, I need some data that's from these types of sources. And the better the prompt right, you're figuring this out as you use AI, right, the better more specific the prompt, the better the information it is it gives back to you. So if I say, give me some data to help me in this meeting, the data is going to be okay. If I say, give me reports that have quantitative information from the last 12 months in this specific industry, from reputable reports, so I'll give you an example, example of this, actually they'll help you.

Speaker 1:

So I was, uh, I was looking for, I was typing into an AI tool the other day Um, what some of the most talked about topics are in leadership and leadership spaces right now. I got checked this all the time, like making sure that we're not getting left behind on something. So I'm in one of the, the, the, the popular AI tools, and I'm like, hey, give me three of the most talked about topics in leadership development right now, and it spit out three topics that I was like really Like that does seem outdated and it was quoting McKinsey and quoting Korn Ferry and some of these big, big firms that are a little bit slow to move in when it comes to current trends. Right, they're not as nimble and scrappy as smaller firms like ours, but they're huge. Like these are the beast of the industry, right, and we don't compete directly with them they're in a different space, but but in the work that they do they're huge. So it's quoting McKinsey and Korn Ferry and Boston and all these different consulting groups and you know Harvard Business Review and whatever, and I'm thinking I think these are outdated. So I said, no, don't look at the institutional research or major strategic consulting firms as your source. Go to like X or Twitter, go to message boards, go to business publications, more like Wall Street Journal and different things. It gave me a totally different report, like the three things were absolutely right on. They confirmed exactly what I expected it to spit out. So where it went was based on the prompt that I gave you with me.

Speaker 1:

So, as you're enhancing your reports and presentations on the prompt that I gave you with me, so as you're enhancing your reports and presentations, give me an example of somebody in this specific industry who dealt with this challenge that I can tell a story about during my meeting with my team on this topic next Tuesday. It gives you then say then you type in you say give me three more options. You like option number two. So then you say option number two, I really liked that story. Can you give me three more options? You like option number two? So then you say option number two, I really like that story. Can you give me more description and background on it?

Speaker 1:

This is where ai makes crap up again too. Holy cow, does it make stuff up? It will just start. It will go oh, mike at um general motors he did this and whatever else, and it will make crap up. It's crazy how it does this. So, as it gives you the story, you say is that factual? No, actually I threw in those. Okay, only stick to relevant, actual, factual, documented stuff. It gives you the report or gives you the data on mike.

Speaker 1:

Now, um, put that in a. Uh, give me some bullet points that that I can use to tell that story in 60 seconds or less. Boom spits it out. Give me another set of options that are a little bit more emotive or that make the point better. You get the point. So you're just giving it prompts, right, and it's, it's, it's, it's responding to your specific needs. It's responding to your specific needs. Or give me three really interesting statistics that I can share. When I am doing this in this meeting on whatever, ok, give me three more. Is that the best you've got? You know what I mean.

Speaker 1:

And then I'm using different tools. I'm going over to Jim and I and asking that question because it's it's giving me different stuff than chat, gpt versus grok or these different tools, um, the other one that I use, um all the time. Let me, actually I'm just going to look right here on my computer. So the ones that I've got bookmarked claude, insanely good at writing. If I'm doing any kind of writing, I'm using claude and, by the way, you all, I got paid memberships for each one of these.

Speaker 1:

Yep, it's called investing in your ability to lead, investing in tools. How much is it worth for you to pay to have um outlook on your computer? Is it worth it for you to pay to have um? You know, just think of some piece of software like I would pay literally a thousand dollars a month for each one of these from a professional corporate use. And if your company's not paying for it, why in the world are you not spending money investing it to enhance your ability? So the ones that I have are Claude, which I use for writing it is unbelievable in writing, okay, but it sucks in my view. On research in writing okay, but it sucks in my view. On research.

Speaker 1:

Grok I use, which is that's uh, elon musk's and xais um. Don't don't let if you hate elon musk, don't let that cloud your judgment here because he's built the uh we actually talk about it in our upcoming book deliver um. He's built the fastest, most powerful ai computer in the world. So grok is the one that I use typically for more real time because it's it can tell you something that was posted five seconds ago. It's utilizing that where the others are a little bit less, although they're getting better at at information. Jim and I, you all, at the time I'm recording this is like leapfrogging a lot of them. I'm going to Jim and I a ton more. I wasn't using it hardly at all a month ago, three months ago. I'm using it a ton more now because it's way more accurate and the tools that they're building from image stuff like they're finally getting really good at image, which is a whole nother topic. It's it's amazing at research.

Speaker 1:

So, for instance, we uploaded I'll give you an example of this real quick we uploaded the manuscript, the draft manuscript, to our book and then I asked it to create a 30 minute podcast episode, a discussion between two voices, uh, discussing the highlights of the book. It literally put out a man and a woman AI fake talking to each other doing a book review of our manuscript for 30 minutes. I listened to that at the gym the other day and it because I wanted to know okay, what did AI look at? What did it pick out of 70,000 words in our book? How would it what? What did it think were the main points? How did it discuss it? That was unbelievably valuable. Then Jim and I also.

Speaker 1:

Then I said give me a 10 minute overview video, video of the manuscript I just sent you guys, you all this is a 300 page book document that I uploaded. It gave me a 10 minute video. Like you know, it looked like a PowerPoint deck kind of um, but it was actually pretty darn good and and there were aspects of the video that I didn't like. But I wanted to see how would it summarize what we'd put in. So then I then I gave it another prompt and I said okay, now do the same, do a similar 10 minute video, but I want you to make it for this audience. It totally changed the video and gave me a new one. These tools, you all, are insane, absolutely valuable. So I use Gemini for a lot of that. It's so good.

Speaker 1:

And then chat GPT, which is at the time I'm recording, there's lots of controversy around its newest models, which is GPT five. Um, I, I, I it's still incredibly fast and I it's. It was my go-to and I love the voice mode on chat GPT. So the app on my phone. I've done episodes about this in the past, where I'm driving somewhere and you hit the little voice icon and you have a conversation. I mean, I'm literally having this in a conversation on the way to Lowe's, like, hey, I need to get this. Can you um make sure that the Lowe's near me um has, you know, at such and such location that has this in stock? Yep, it has that rust Um, or I'm using it. I'm driving somewhere and I want to know something about this protein that I'm using on my way to the gym. I'm asking for this. Or what are three routines that I'd be using on this? Or I'm on my way to a client meeting and I'm having a conversation with it and I love that on chat, gpt, okay.

Speaker 1:

So number three I got a little carried away on that one. Number three enhance your reports and presentations, and I give you a lot more than that. Number four analyze your work. I just kind of dipped into that a little bit and going over the different apps. So if you've got a PowerPoint deck, you've got a research paper, a PDF document, a sales presentation, a sales proposal, you've got anything. If you're presenting anything, sending it, emailing it, sharing it before you put it through an AI tool, what are you thinking Now?

Speaker 1:

Again, sometimes these tools hallucinate or sometimes one tool sucks more than another, but I'm uploading these things all the time as we were writing our book, every time we finished a chapter, I uploaded it to three different AI tools and some other and I'm having it analyze it, grade this, give it a letter, grade a to f. Why did you pick that grade? Be brutally honest, like you've got to coach the ai tool a little bit, because they're programmed to tell you what you want to hear, which sucks. It's kind of like an employee until you built trust, they don't really whatever. Until you tell them no, no, tell me what you really think. Then they'll start spewing that. Or compare this we, we I'm using the book as an example because it's super relevant for me We've, we've, uploaded manuscripts of other books or the printed copies or the electronic version of other books to compare our upcoming manuscript to that book.

Speaker 1:

Why did you grade them? Which one's better in this area? Whatever, what do we need to strengthen this Unbelievable? In analyzing your work, how would you say this stronger? How can I say that more concise?

Speaker 1:

As you analyze this 20 slide deck, what are the main takeaways? What constructive feedback would you have for me? What's missing? What additional data? Do you think that like, oh my gosh, the amount of time it saves you on research. So you upload the thing and then you say what's what's? I want to add an additional slide at slide number nine after slide number nine in my deck, and I wanted to lean into some relevant research from this industry or these sorts of publications. Can you give me the information you think I'd put on slide number nine? Boom, comes right back and then again you verify it. Make sure it's factual. Do it with a couple of other ai tools. If you're not using it for this, you all you are going to get left behind. Number five provide strategic perspective I'll have.

Speaker 1:

So this is where you go into deep research, right? You know what that means. If you don't, you need to go google it or actually chat, tpt it or type it into what's deep research. Use these tools. They've made it way easier in the last few months to do it to where you don't have to choose the different LLM they call it. You know large language model. And so you just say give me an in-depth report building a five-year or three-year strategic plan in this particular industry. Look at competitive challenges, utilize recent earnings reports and whatever else. Build me a marketing plan for two years in this industry, whatever. And you use deep research, not just a quick response. You want the AI engine to take like five to ten minutes at minimum to do this. If it's not taking five to ten minutes to give you this report back, you haven't given in the right prompt. You want it digging.

Speaker 1:

I gave something to jim and I the other day. It took 25 minutes, 20. I got up, did some other things, worked around on some other things, came back and gave me a 30 page report on. But now, of those 30 pages, how much was valuable? Probably three or four. You know that I were exactly what I was looking for.

Speaker 1:

If you're not using it for strategic guidance in any area, for deep research, for data on competitors on the market, on what's changing, what, then you're going to get left behind. Okay, I got a couple of minutes before we hit 30 minutes, so I gotta, I gotta, wrap up. I'm going to give you a bonus one here. Number six, number six I told you I was giving you five. I'm giving you, I'm over delivering. Number six coaching and guidance. Oh my gosh, is this valuable? Are you using it for this? Hey, I've got an employee, I've got an apartment, I've got an upcoming meeting. Hey, I've got an employee, I've got an apartment, I've got an upcoming meeting where I'm planning to do this and I'm, I'm, I'm using you all this.

Speaker 1:

I'm using AI as a. I'm using it as a personal assistant. I'm using it as a psychologist, a psychiatrist, trainer. I'm using it as a um, a executive coach. I'm using it as a strategic advisor. I'm using it as a creative mind. I'm using it in all these roles. I'm just having a conversation with it from time to time. I'm dealing with this particular situation and this is what I'm dealing with and this is is what I'm. I'm looking for some guidance on this. This is what I'm planning to do in Friday's meeting and whatever, whatever, or I'm working out on this, like I'll get.

Speaker 1:

I'll give you another personal example of this. So recently I was dealing with some energy drain, like I and I've got a routine to where this isn't normally an issue, and then, so as I get older and whatever else, I'm thinking, well, is this having to do with my diet? Is this having to do with my physical routine? Is this something dealing with age? But like, like six or seven o'clock at night, I like had no energy. I'm like like just fading. This is months ago and it's happening like not just a day or two, but like routinely, and I'm'm you know I'm active and doing all these sorts of things.

Speaker 1:

So I typed it into one of the ai ai tools and I told it what I was doing, whatever else, what it provided back in the form of like supplements and whatever else. Hey, russ, are you taking this and this and do you have this in your diet. I'm like, no wait, what about that? What is that is? Oh, that's available on Amazon or you could get that, whatever. Ok, well, I'm going to go research this and research that. And then it told me specific things I should be doing with my workout, my routine, certain supplements that I should be considering, like, if you're not using it in all kinds of areas to coach you, advise, you provide, then you're going to be left behind.

Speaker 1:

So those are the six things. Let me run through them real quickly. Number one organizing and archiving meetings started immediately. Number two you might have to mess with the details a little bit on that and the different tools or whatever. You've heard what I recommend. Number two prepare for meetings. Number three enhance your reports and presentations. Number four analyze your work. Number five provide strategic perspective, deep research. Number six coach, advise you Using AI, you all. It's going to be funny to go back and listen to this episode in like a year or two or three and go wait, that's all we were doing. Year or two or three and go wait, that's all we were doing, because it's going to be so much more integrated in our the way we lead. Those of you that aren't digging into this, I promise you you're going to be left behind. That's what's on my mind in this episode of the Lead in 30 podcast.

Speaker 2:

Share this episode with a colleague, your team or a friend. Tap on the share button and text the link. Thanks for listening to the Lead in 30 podcast with Russ Hill.